21 Sep

modified pomodoro technique for getting shit done

Today Penny tweeted about having an unproductive week and suggested maybe she should have a break from social media. I tweeted back saying that usually when I’m unmotivated, I use social media distraction as an excuse for being unproductive, when the reality is I am just unmotivated. My point: don’t give up social media unless the problem is *really* social media. And even then, don’t give it up – just modify the way you use it.

So how do you get stuff done when you’re either distracted by social media or unmotivated? For me, the answer is the Pomodoro Technique.

I heard about the Pomodoro Technique from my friend and colleague Zaana. The principle is you focus on one task and work intensively on it for short bursts of time. Traditionally, a Pomodoro session runs for 25 minutes. During that 25 minutes you work exclusively on the task you set yourself, and at the end, you take a five minute break.

I do a modified version of the Pomodoro Technique. I find I need longer than 25 minutes when I’m working on research, so I work for 45 minutes and then take a 15 minute break. When I start a session, I put my phone on silent  and I leave it face down on my desk so I don’t see notifications. I also close distraction apps like TweetDeck and Outlook and then I put my head down and go. During my 15 minute break, I’ll get up and make a coffee, answer email, catch up on Twitter, take a Pinterest break, look at my favourite fabric stores to see what’s new, work on my schedule, plan what I’m going to do next, check my grocery order, work on a blog post, catch up with RSS feeds… Most of the time I do some kind of work in my 15 minute break, but it’s still a break because I’m switching tasks. I try to restrict my social media use to my breaks and it helps that I often do Pomodoro bursts with a friend, so we tweet as a start gun and then when we’re finished, we check in with each other on Twitter to see how we both went. Being accountable to someone else for finishing the session is a really good motivator, and it also gives a sense of working in a team environment when I’m actually squirreled away at home (and so is the colleague I’m working with).

I use a Pomodoro app (Easy Pomodoro, available from the Mac App Store), which not only times the sessions, but also allows me to name them. Last Saturday, I called my sessions ‘Sorting Saturday’; Wednesday was ‘Whacked out Wednesday’; Thursday was ‘Think it through Thursday’. The app gives me a quick view of how many sessions I’ve completed for each session name, which means at the end of the week, I can quickly see how many sessions I got through in the week.

I don’t use the Pomodoro Technique every day, but when I’m distracted or unmotivated, it really helps me push through and get stuff done (without killing my social media time).